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ASHRAE eMeetings

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As ASHRAE continues to move closer to the speed of business, it is apparent that the Society needs to conduct both web based and telephone conference call meetings between our normal face to face meetings. To that end, remote meeting technology allows groups to share a common computer presentation interface over the internet, while also being connected through an audio conference call link.

This technology can dramatically increase volunteer productivity and efficiency. We can optimize all of our collaborative processes, from presentation events and training sessions to business meetings and brainstorming sessions — regardless of where members are located. More specifically, electronic meetings will help society to

  • eliminate or minimize the need for ASHRAE members to travel to interim meetings,
  • increase the productivity of physical meetings, and
  • make ASHRAE educational offerings and technical presentations accessible to a wider audience

The eMeetings pages include infomation on emerging technology as well as policy, procedure and training requirements for the GoToMeeting system available to ASHRAE members. 

About Electronic Meetings

A conference call is a telephone call in which the calling party wishes to have more than one called party listen in to the audio portion of the call. The conference calls may be designed to allow the called party to participate during the call, or the call may be set up so that the called party merely listens into the call and cannot speak. It is often referred to as an ATC (Audio Tele-Conference). Learn More

A video conference (also known as a video teleconference) is a set of interactive telecommunication technologies which allow two or more locations to interact via two-way video and audio transmissions simultaneously. Learn More

A webcast is a media file distributed over the Internet using streaming media technology. As a broadcast may either be live or recorded, similarly, a webcast may either be distributed live or recorded. Essentially, webcasting is “broadcasting” over the Internet. Learn More

A webinar is a specific type of web conference. It is typically one-way, from the speaker to the audience with limited audience interaction, such as in a webcast. A webinar can be collaborative and include polling and question & answer sessions to allow full participation between the audience and the presenter. In some cases, the presenter may speak over a standard telephone line, pointing out information being presented on screen and the audience can respond over their own telephones, preferably a speaker phone. Learn More

  • Best Practices

    ASHRAE understands that the Society's success depends on your success. A goal is to provide tips, guidelines and policies that will help you achieve the greatest possible success.

    Tips, Best Practices & Procedures

    pdf_icon.png  Webinar Best Practices

    pdf_icon.png How To Present Effectively Online 

    pdf_icon.png Keys To Conducting A Successful Webinar

    pdf_icon.png Tips for a Successful eMeeting

    pdf_icon.png VoIP Audio Devices

    pdf_icon.png ASHRAE eMeetings Terms of Use

    ASHRAE Policies and Procedures 

  • Training

    GoToMeeting® is the easiest and most cost-effective way to conduct business meetings online.

    GoToMeeting allows PC and Mac users to host or attend online meetings anytime, anywhere. Meeting organizers can start a meeting with one click or schedule future meetings in seconds. There’s no need to pre-install software or purchase separate accounts for attendees – they join your meeting instantly just by clicking the link you send them and participate as your free guests.

    During your meeting, you can instantly share any file or application on your desktop, change presenters or give keyboard and mouse control to attendees. Free integrated VoIP and phone conferencing make it easy to manage your audio connection.

    GoToWebinar™ enables individuals and organizations to easily present, train and demonstrate to large audiences online, significantly expanding the reach of their communication throughout the world.

    Because these systems are simple and intuitive, virtually no training is needed for attendees and very little training is required for organizers and presenters.

    Training & Support Tools



  • Scheduling

    Please contact the applicable staff liaisons below to schedule a GoToMeeting/GoToWebinar.

    Joslyn Ratcliff

    Chapters & Regions
    Vickie Grant

    Vickie Grant

    Publications & Education
    Joslyn Ratcliff

    Stephanie Reiniche or Tanisha Meyers-Lisle

    Technical Committees
    Mike Vaughn

  • Planning with Doodle

    Doodle helps finding suitable dates for group events, e.g., an appointment, a conference call, a family reunion, etc. Doodle is particularly useful to people who do not use a common calendar. This service is free, requires no registration and no software installation.

    For ASHRAE eMeetings, it is an excellent tool for identifying the optimal time for scheduling meetings.

    Select 'Schedule an Event' on the Doodle home page and enter basic information about your meeting e.g. topic, duration, agenda.

    Select Dates to be voted on by meeting participants.

    Select time slots for your proposed meeting. When finished, you will receive an email containing the link to your poll.

    Send Doodle link to meeting invitees. You will recieve a notification email message each time an invitee completes the poll.  Doodle makes it easy to identify the best time slot for your meeting.  Use this information to schedule your emeeting.